Stateable's exports are built for two different jobs: handing someone a file right now, and sending data to another system on a regular schedule. The right setup depends on which job you have. This article makes the call for you.
The two jobs
One-off exports are for one-time requests: a client emailed asking for a snapshot, someone needs a CSV to slice in Excel, an auditor wants a single month's data. You start them from the table you're looking at, pick a format, and the file downloads. See Run a one-off export from a filtered view.
Scheduled exports are for work that repeats: every Monday at 7 AM, send the prior week's commissions to the data warehouse. The schedule remembers your filters, your fields, and where the file should go, then runs on its own from then on. See Schedule recurring exports on any cadence.
Rule of thumb: if you'd find yourself doing the same export by hand twice, schedule it.
Pick the destination
For scheduled exports, you also pick where the file goes:
Stateable storage — files held in storage Stateable manages for you, downloadable from the Exports tab for 30 days. Nothing to set up. Best when your team will grab the file by hand.
Your own S3 bucket — files written straight into your AWS account. Takes a one-time connection setup with an access key. Best when another system that runs on its own (Snowflake, Redshift, an internal dashboard) needs the file.
External S3 setup walkthrough: Send scheduled exports to your own S3 bucket.
Pick the file format
Format | When to use it |
CSV | Universally readable; smallest files; the default choice. |
JSON | One record per line. Best for feeding into another tool that prefers JSON. |
Excel |
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You can pick the format fresh on every export — there's no fixed default getting in your way.
Pick the field scope
Every export includes some of your fields. You have three options:
All Fields — every standard field and custom field. Largest files; best when whatever receives the file wants everything.
Current View — only the columns you can see in the table right now. Matches exactly what's on your screen.
Choose Fields — pick the fields you want and put them in the order you want. Stateable remembers your choice for next time.
Key terms
One-off export — a single download from the table you're looking at.
Scheduled export — saved settings that run on their own on a regular schedule.
Stateable storage — storage Stateable manages for you. Files held for 30 days.
External S3 — your own AWS bucket, connected with an access key.
Field scope — which columns end up in the export: All Fields, Current View, or Choose Fields.
Common questions
Can I cancel an in-flight export?
Yes, you can cancel an export that's still running. Every running export has a Cancel button in the Exports sheet.
Will my filters update an existing schedule?
No — changing your filters won't update an existing schedule. A schedule remembers the filters from the moment you create or edit it, so changing your filters afterward doesn't affect future runs of that schedule.
Who can set up an external S3 destination?
Anyone with the Organization Settings permission can set up an external S3 destination — see Manage teammate permissions and access.
What's the largest export Stateable can produce?
The largest export depends on the format: CSV and JSON have no limit on rows. Excel tops out at ~1.05M rows per sheet — that's a limit of the Excel format itself, not Stateable.
How long do scheduled exports stay in Stateable storage?
Scheduled exports stay in Stateable storage for 30 days from the run. Download what you need before then or send the schedule to your own S3.
Get help
Still need a hand? Start a conversation from the Support button in the app, or email [email protected]. We reply within one business day for most tickets.
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Last reviewed: 2026-05-27