Stateable keeps access simple on purpose: five on/off switches per teammate, plus a separate setting for Stateable staff. This article puts everything on one page so you can decide what to give people without hopping between three other articles.

Every teammate gets a row of badges showing which permissions they hold:

What everyone can do without any switches turned on: view Documents, browse Data, and use the filter sidebar. Those come standard, and the permissions above add to them.

You don't have to set each switch by hand for every person. Most teams settle on a few common setups:

Walkthrough on actually setting these: Manage teammate permissions and access.

A few Stateable accounts have a separate system administrator setting that opens up behind-the-scenes pages and lets staff see across every organization. You can't turn this on from the Team page. If you need to hand something off to someone with that level of access, see How to reach Stateable Support.

If you belong to more than one Stateable organization — say, your firm keeps a separate practice org for testing — switch between them from the avatar menu in the top-right. Each org has its own data, rules, exports, and teammates. See Switch between organizations.

Separate from any organization, you have your own personal account: your name, email, password, and the sign-in methods you've connected (Google, Microsoft). See Update your profile, password, and login methods.

Every action a teammate takes — uploading, deleting, creating a rule, exporting — is recorded under their name. Turning off a teammate's access doesn't erase that history. To review who can do what, sort the Team page's Permissions column and start from the people with the most access on down.

Yes, one person can belong to multiple organizations. Switch between them from the avatar menu in the top-right. See Switch between organizations.

No, removing a teammate does not erase what they did. Turning off a teammate's access keeps the record of their past actions; it only stops them from doing anything new.

Don't share one login across several people. Every action is tied to the person who did it, so a shared login muddies the record of who did what and breaks our terms.

No, there's no owner-only permission. The "owner" setup isn't a built-in role — it's simply all five permissions turned on, by convention. Anyone with Manage Team + Organization Settings effectively has the same reach as an owner.

To reset your password, go to the login page and click Forgot password. See Update your profile, password, and login methods.

Still need a hand? Start a conversation from the Support button in the app, or email [email protected]. We reply within one business day for most tickets.

Last reviewed: 2026-05-27